Better clearance for your fax machine
Your staff shouldn't squint at faxes and type patient data. Referral Assist reads the fax, extracts the data, and presents it for verification—cutting referral processing from 10 minutes to 2.
- ✗ Squint at fax to read patient name
- ✗ Manually type DOB, insurance, diagnosis
- ✗ Search for duplicate patients
- ✗ 10+ minutes per referral
- ✓ AI reads and extracts patient data
- ✓ Staff verifies side-by-side with original
- ✓ Duplicates flagged automatically
- ✓ 2 minutes per referral
Per referral processing time
Data extraction
Data accuracy
From fax to verified data
Every referral flows through the same reliable pipeline. AI does the heavy lifting; humans verify the result.
Fax Arrives
Referral comes in via fax-to-email. Our system picks it up automatically.
OCR Extraction
Azure Document Intelligence reads the fax—even messy handwriting.
AI Parsing
GPT-4o extracts patient name, DOB, diagnosis, referring provider, and more.
Human Verification
Staff reviews extracted data side-by-side with the original. Confirm or correct.
Ready for Entry
Verified data is clean and complete. Manual entry into your EHR takes minutes, not hours.
Built for real-world referrals
HIPAA Compliant
Runs on Azure's HIPAA-eligible infrastructure with BAAs in place. PHI never leaves the secure boundary.
Handles Messy Faxes
Handwritten notes, poor scan quality, mixed formats—Document Intelligence has seen it all.
Deduplication
Already have this patient? Already received this referral? We catch duplicates before they waste your time.
Audit Trail
Every action logged. Every document retained. Your compliance team will love it.
Multi-Location Support
Route referrals to the right office automatically based on patient location or provider.
Analytics Dashboard
Referral volume, processing time, top referral sources—visibility into your intake pipeline.
AI assists. Humans decide.
Referral Assist never auto-populates your EHR. Every piece of extracted data is verified by your staff before it goes anywhere. The AI does the grunt work; your team makes the final call.
What AI does:
- • Reads the fax (OCR)
- • Extracts patient data
- • Flags potential issues
- • Checks for duplicates
What humans do:
- • Verify extracted data
- • Correct any errors
- • Approve final record
- • Enter into EHR
Stop squinting at faxes
Let AI do the reading. Your staff does the verifying. Referrals get processed in a fraction of the time.